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Give Someone Access To Your Course

Add Person iconFaculty may wish to provide access to a Canvas course to other instructors, administrators or staff to their course for a variety of reasons.  Please keep in mind that official enrollments are handled automatically, so there is no need to add instructors or students who are already assigned/enrolled in a course.

Official Courses

Students and assigned faculty will automatically be added to Canvas courses within approximately one hour of being officially enrolled in a section.

Adding guests or visitors to an official course may be a FERPA violation.  Instead, consider making a development course and importing content into it to share with those who need access.

Please contact TMI to submit a request to provide an unenrolled user access to an official course.

Development Courses

An instructor may add other instructors (or administrators) to a Canvas course in order to provide access to view or copy content from the course, collaborate on course development, or just browse the course.

Whether or not the other instructor can make changes to the course depends on the role they are assigned when added.

Summary Of Roles

Student: Can only access content available to students, including restrictions based on availability and lock dates, Publish status, etc.  User will appear as a student to all other students. Faculty are prohibited from adding students to courses in Canvas, as this occurs automatically based on registration information.

Teacher: Full course access with complete editing capabilities.  User will appear as an instructor to students in the course.  Generally, additional instructors should NOT be added to a course unless they are going to be actively engaged with the content and students.

Designer: Similar to Teacher, will full editing capabilities.  No access to view/edit Grades and student information. This role is useful for adding colleagues to assist with course development.

TA: “Teaching Assistant” with limited access to create and edit course content and grades, including information protected by FERPA.

Librarian (DO NOT USE):  Reserved for placement of Library staff in specific courses.

SI/Embedded Support (DO NOT USE):  Reserved for Supplemental Instruction leaders in the Center For Academic Success.  Contact CAS for more information.

Faculty Visitor: Like a visiting instructor, with read-only access to all areas of published and unpublished course content.  This role is useful for adding colleagues or evaluators to examine content in a development course with no enrollments.  No editing capabilities.

Observer: Read-only access to all published course content, including the Syllabus, Announcements and Module items.  User does not have the option to post or submit.  Grades tool is hidden. NOT available for officially scheduled courses.

See the current configuration of Canvas course permissions for officially scheduled courses.
For a more complete and detailed documentation of Canvas course permissions, see: Canvas Course Role Permissions

IMPORTANT: Instructors should NOT manually add students using this method.  Student enrollments are automatically processed based on official enrollment status.

How To Add Another Instructor

  1. In the course, click People
  2. Click +People
  3. Enter the user’s butte.edu email address
  4. Choose the desired role (see details above)
  5. Click Next
  6. Confirm the user
    (NOTE:  If multiple accounts are listed, choose the one with the Institution labeled “Butte College”)
  7. click Add Users

The user will receive an email invitation to join the course, and an alert will appear on their Dashboard in Canvas.  They must accept the invitation to access the course.

See the Canvas Guide:

How do I add users to a course?

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